Message from the Manager: Please, team, fill out the tracker!
The team is currently working 8.5 hours per day and has made progress in terms of workload. The team believes that the management lacks confidence in our job. Even so, why should we have a tracker?
What exactly is a tracker?
A tracker is used to monitor and improve the workforce’s productivity. A project manager requires a tracker to keep track of the tasks assigned to members of the team working on the project.
The truth is that the more significant the obligations you have, the more likely you are to make errors.
The tracker should include all of the checklists from the starting stage to the ending product. Additionally, the project manager should keep a keen eye on this.
Why You Need a Task Tracker?
A project manager is expected to stay on top of all duties, even when the phone is constantly ringing, impatient emails are coming in, and they are locked in meetings for hours at a time.
Additionally, the project manager must be adept at navigating ever-changing technology resources.
Even the most seasoned managers can be sidetracked by scope creep and missed deadlines without a strong project management plan that includes task trackers.
By compensating for the limitations of human memory, checklists itemize all the procedures required to complete a task, making them useful tools for increasing team efficiency.
By centralizing the relevant information and procedures, they also ensure that important time is not wasted answering the same questions and explaining the same processes to multiple team members.
The entire team will have a better understanding of what needs to be achieved and how tasks are documented, which will make delegating them easier.
There is no need to rely on memory when everything is mentioned, which frees up the brain to be more creative. The team accomplishes more by completing tasks more swiftly and efficiently.
How do you create a task tracker?
Following the identification of all project requirements and their division into deliverables, the following stage is to create a list of all the tasks necessary to fulfil them.
The availability of resources should be investigated because it will affect task completion, and contingency plans should be developed in response to foreseeable risks.
The task tracker can be created by creating a preliminary checklist of the actions that the team will need to do in order to fulfil all deliverables and then breaking each task down into smaller action items.
By calculating the duration of each task. This can be estimated based on personal experience or by consultation with a colleague.
Additional studies will need to be conducted to develop a realistic timeline, but the end result will be well worth the effort.
Once a credible estimate of the time required for each task is made, delivery dates can be planned.
Again, to ensure that delivery dates are met without fail, the project manager should have a plan in place to determine which external resources will be required and how long they will take to obtain.
Is it necessary to test, inspect, or install something before it may be used?
If that is the case, how much time will it take?
The last thing that should happen is for there to be a delay that negatively influences team productivity. By examining the task list for overlaps allow for the initiation of a second work before the predecessor is completed. These changes might help keep the team occupied and productive.
Additionally, the tracker should ensure that jobs in a project are planned on working days and have not been unintentionally scheduled on public holidays.
If a project management software is used, then it already incorporates national holidays into the calendar and alerts for any conflicts; nonetheless, double-check to ensure that any national holidays are accurately represented in the project calendar.
The critical issue is that the project manager should have confirmation that both the task tracker and its timetable are reasonable in light of the available resources and customer expectations for project completion.
When tasks are crammed too closely together, the team will feel overwhelmed rather than motivated, resulting in decreased production.
As a result, review the timelines established for each assignment to ensure they’re feasible.
Given that the average individual can keep no more than seven types of information for more than 30 seconds, a well-organized task tracker makes it easier to prioritize and concentrate.
As a result, the project manager will have a clear understanding of the initial project circumstances, which will enable you to assemble the appropriate team and arrange the timeframe.
